Privacy Policy | 3AM Aerospace

Privacy Policy

Last Updated: December 7th 2025

This Privacy Policy explains how 3AM Aerospace (“we,” “our,” or “us”), located at 111 E Birch Ave, Flagstaff, AZ 86001, collects, uses, protects, and discloses personal information. As an aerospace company operating under the AS9100 Quality Management System (QMS), we are committed to ensuring the highest standards of data integrity, traceability, and confidentiality.

1. Scope

This Privacy Policy applies to:

  • Visitors to our website
  • Customers and prospective customers
  • Suppliers and subcontractors
  • Job applicants
  • Anyone communicating with 3AM Aerospace online or offline

This Policy does not override confidentiality requirements found in separate contracts, NDAs, government agreements, or export-controlled documents (e.g., ITAR/EAR), which take precedence.

2. Information We Collect

2.1 Information You Provide

  • Name, phone number, email address
  • Company name, job title, and business contact info
  • RFQs, project details, capability statements
  • Resumes, certifications, and application materials
  • Any information needed for aerospace compliance or AS9100 documentation

2.2 Information Collected Automatically

  • IP address, browser type, device data
  • Pages visited, time spent, referring URLs
  • Cookies and similar analytics tools

2.3 Third-Party Sources

  • Industry partners and subcontractors
  • Background check providers
  • Public records, business directories, or professional platforms

3. How We Use Your Information

We may use your information to:

  • Respond to inquiries and provide requested services
  • Fulfill customer orders and project requirements
  • Participate in AS9100 audits, quality reporting, and traceability
  • Maintain calibration, configuration, and documentation accuracy
  • Evaluate job applicants and conduct HR processes
  • Improve website performance and security
  • Comply with legal and regulatory requirements, including export control laws

We do not sell personal information.

4. AS9100-Specific Clauses

4.1 Data Traceability

Under AS9100 requirements, certain data must be retained to support traceability, nonconformance investigations, corrective actions, internal audits, and customer requirements. Such records are stored securely and controlled according to our Documented Quality Management System.

4.2 Controlled Data Handling

When handling controlled or sensitive data (e.g., technical drawings, specifications, customer-supplied documents), we follow strict access controls, authorization requirements, and record-keeping procedures.

4.3 Supplier and Subcontractor Data

We may store supplier performance records, certifications, and audit responses as required by AS9100. All supplier-provided data is protected in accordance with our approved QMS processes.

4.4 Retention Requirements

AS9100 requires retention of certain records for extended periods (e.g., product history, inspection reports). These retention schedules may exceed typical data retention periods and supersede deletion requests where legally required.

5. Information Sharing

We may share your information with:

  • Accredited AS9100 auditors and certification bodies
  • IT, analytics, or cybersecurity service providers
  • Government agencies when legally required (e.g., FAA, DoD)
  • Export-control authorities for ITAR/EAR compliance

Third parties are required to protect your information and use it only for authorized purposes.

6. Cookies

We use cookies for analytics, performance tracking, and to improve website functionality. You may disable cookies in your browser, but some features may not operate correctly.

7. Data Security

We maintain robust security controls consistent with AS9100 requirements, including:

  • Restricted access to sensitive and controlled information
  • Secure storage and encrypted data transmission where appropriate
  • Continuous monitoring of system integrity
  • Employee training in secure data handling procedures

While we implement these measures, no system can guarantee absolute security.

8. Data Retention

We retain personal information for as long as necessary to meet operational, legal, and AS9100 record-keeping requirements. Certain aerospace-related documents must be maintained long-term to meet audit and customer obligations.

9. Your Rights

You may have rights to:

  • Access your personal data
  • Request corrections
  • Request deletion where permissible
  • Withdraw consent (where applicable)

Requests may be limited where AS9100, export control, or legal obligations require information retention.

10. External Links

Our website may contain links to third-party sites. We are not responsible for the privacy practices or content of these external sites.

11. Children’s Privacy

Our services are not directed to children under 13, and we do not knowingly collect information from children.

12. Changes to This Privacy Policy

We may update this Privacy Policy as needed. The revised version will be posted with an updated “Last Updated” date.

13. Contact Information

For questions or to submit a privacy request, contact us:

3AM Aerospace
111 E Birch Ave
Flagstaff, AZ 86001
Email: Sales@3am-aerospace.com